Company: Bodega Public Relations
Location:  130 Spadina Ave Toronto, ON (4 days per week, in-office required)

Hours: 9:00am-5:00pm
Position Type: Full-Time 

Job Overview:

Bodega Public Relations is seeking a highly organized, proactive, and versatile Operations Manager to support our fast-paced, dynamic team. This role encompasses a wide range of responsibilities, including project coordination, financial tracking, scheduling, HR support, executive assistance and client-facing tasks, ensuring smooth daily operations and exceptional service delivery.

The ideal candidate thrives in a fast-moving environment, anticipates needs, and is eager to take ownership of administrative and operational processes. This is a hands-on, “do-it-all” position for a motivated professional ready to lead administrative operations and contribute to the overall efficiency and success of our team.

Key Responsibilities

Administrative & Financial Support

• Track and manage budgets across multiple projects and clients, ensuring accuracy and timely reporting.

• Process on-site payroll and maintain precise employee records.

• Generate, issue, and manage invoices; monitor overdue payments and follow up as necessary.

• Coordinate payments to clients, contractors, and vendors, maintaining financial accuracy.

• Draft, review, and process vendor contracts in collaboration with relevant stakeholders.

• Maintain and reconcile team expense reports.

• Conduct research and assist with writing and submitting grant applications.
  
  

HR / People Operations

• Assist in recruiting, hiring, and onboarding new team members.

• Maintain employee records, ensuring accuracy, confidentiality, and compliance with legal requirements.

• Support performance review processes, training, and employee development initiatives.

• Help implement HR policies and procedures to ensure consistency and compliance.

• Serve as a resource for team members regarding HR questions, benefits, and internal policies.
  
  

Office & Operations Management

• Oversee office supply inventory; order and restock as needed to maintain smooth operations.

• Coordinate maintenance of office equipment and facilities, ensuring a safe, organized, and clean environment.

• Assist with office-related budget planning and track operational expenses.

• Support planning and logistics for company events, staff gatherings, and internal initiatives.

• Track inventory and assist with stock organization.

• Prepare, pack, and ship PR kits; coordinate courier services and shipments.
  
  

Executive Support

• Manage and coordinate the Managing Director’s daily calendar, accommodating shifting priorities and last-minute changes.

• Serve as a professional first point of contact for internal and external stakeholders, screening communications and handling inquiries with discretion.

• Prepare materials, presentations, and briefing notes for meetings and strategic discussions.

• Assist with special projects, research, and ad hoc tasks to support organizational goals.

• Run errands, support day-to-day operational tasks, and contribute wherever needed to ensure organizational efficiency.

Qualifications:

• 2-3 years of experience in an administrative role

• Basic understanding of public relations or communications

• Proven ability to thrive in a fast-paced environment with multiple priorities

• Strong attention to detail and time management skills

• Excellent problem-solving, organizational, and communication abilities

• Comfortable multitasking and managing competing deadlines

• Experience handling sensitive information with discretion

• Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive, etc.)

What We Offer:

• Boutique Agency Vibes: Hands-on experience with room to grow.

• Flex Fridays: Weekends start at 3 PM - year-round.

• Vacations & Wellness Days: Time to recharge and reset.

• Wellness Stipend: To invest in you - however you choose. 

• Supportive Team Culture: Innovation, individuality, and passion thrive here.

• Exciting Brands: Shape campaigns that make an impact.

Please note: this is an administrative role, not a PR-specific position.